Reporting Process

Reporting Process image

The Office for Institutional Equity (OIE) addresses every report that is brought to its attention. The purpose of reporting is to ensure safety and prevent further harm, understand the scope of the problem, offer support resources, and explore resolution options. Even if an individual chooses not to move forward or participate in an adjudicative or disciplinary process (through Duke or law enforcement), they can contact OIE for information and assistance with accessing support measures, such as changes to academic, living, transportation, and working situations. If an individual discloses alleged misconduct to a Duke employee who is a “responsible employee” (e.g. faculty, employees with teaching or supervisory authority and graduate students with teaching or supervisory authority, among others), these individuals are required to inform OIE. While a responsible employee is required to report on behalf of others, they can decide whether to report behavior that they personally experience.

Report an Incident

Learn about OIE's reporting process below or download a flowchart that visually details the process. Also refer to our more concise Complaint Process.

 

What happens when OIE receives a report?

OIE receives reports through online reporting, from responsible employees and referrals.

  • A representative from OIE contacts the negatively impacted party.
    • Depending on the nature of the report and based on the information provided by the negatively impacted party, the representative may inform the negatively impacted party of or will implement confidential resources and/or supportive measures (e.g. accommodations, no-contact orders, change in schedule, etc.).
  • An intake form is submitted.
  • Assessment begins.

There are three procedures that potentially apply in the continuation of the process.

Title IX Complaint Report | Harassment & Discrimination Student Respondent | Harassment & Discrimination Faculty/Staff Respondent

 

Title IX Complaint Report

Formal complaint required.

  • A Notice of Allegations is sent by an OIE investigator to all parties involved in the formal complaint.
  • OIE Investigation
    • Investigator conducts interviews.
    • Investigator collects evidence.
    • An Informal Resolution may occur.
  • An Investigation Report is prepared by OIE.
    • Draft shared with involved parties.
    • Investigator gathers feedback.
    • OIE issues final report.
  • Live Hearing
  • Determination
  • Appeal

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Harassment & Discrimination Student Respondent

  • A Notice of Investigation is sent by an OIE investigator to all parties involved in the formal complaint.
  • OIE Investigation
    • Investigator conducts interviews.
    • Investigator collects evidence.
  • An Investigation Report is prepared by OIE.
    • Draft shared with involved parties.
    • Investigator gathers feedback.
    • OIE issues final report.
  • Student Conduct Hearing
  • Determination
  • Appeal

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Harassment & Discrimination Faculty/Staff Respondent

  • A Notice of Investigation is sent by an OIE investigator to all parties involved in the formal complaint.
  • OIE Investigation
    • Investigator conducts interviews.
    • Investigator collects evidence.
  • An Investigation Report is prepared by OIE.
    • Report shared with involved parties.
  • Final Determination by OIE
  • Appeal

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